Maybe you're wondering how to simplify creating and managing your forms?
Don't panic, you're not alone in this.
In this article, AirProcess dives into the world of form builders.
You will discover:
- The definition and usefulness of a form builder.
- How these tools facilitate the creation and customization of forms.
- The key features that make them indispensable.
- Concrete use cases to optimize your processes.
- Tips for choosing the ideal form builder for your needs.
By the end of this article, you will have all the knowledge needed to choose and use a form builder adapted to your needs.
So, let's start by understanding what a form builder is and why it has become a must-have.
1) Definition
a) What is a form builder?
A form builder, often called “Form Designer” or “Form Builder”, is an innovative and multifunctional tool designed to simplify the creation of forms.
Its intuitive nature and flexibility make it ideal for developing custom forms and interactive forms, such as those used in business process management.
Now that you understand the definition and characteristics of a form builder, we can explore in detail the ease of creation and customization of the workflows these tools offer.
b) Ease of creation and customization
This type of tool is particularly appreciated for its ability to simplify the design of forms without needing to hire a developer.
Thus, whether the objective is to set up a simple contact form, to register for an event, or to manage incidents via a dedicated form, the form builder makes these tasks easy and accessible to everyone.
c) The key features of a form builder
Customization options: another key feature of form builders is the wide range of customization options they offer.
These tools allow users to modify and adapt the appearance and functionality of forms to precisely meet their specific needs.
Integration of innovative features: in addition to customization, modern form builders incorporate dynamic features such as validation of entered data, the creation of conditional fields (which appear based on previous responses), and other advanced options.
These features increase the efficiency of forms and make them better suited to users' needs.
With these advanced and customizable features, form builders are not only technical tools but become creative partners, paving the way for a multitude of practical and innovative applications across various fields.
d) Example uses of a form builder
Optimization of incident handling: one possible use of a form builder is in incident management.
This tool allows structuring and automating the incident-handling process, involving various stakeholders.
Thanks to a well-designed form, each incident can be recorded, tracked, and resolved in a systematic way.
As a result, this way of working facilitates communication and collaboration among the various stakeholders.
2) Why use a form builder?
Facilitating data collection and management: one of the main advantages of using a form builder is how easy it is to manage the data.
These tools not only allow you to collect information in a structured way but also to visualize it intuitively.
Visualization and export of data: data collected via the forms can be easily visualized and exported.
This feature is particularly useful for companies needing to analyze the information gathered to make informed decisions.
Let's now explore the essential criteria to consider when choosing a suitable form builder.
3) Some keys to choosing a good form builder
Ease of creation: a good form builder should offer a simplified user experience, allowing you to quickly create a functional and aesthetically pleasing form.
Typography management capability: this feature may seem simple, but it enables better readability of the form and guides the user's eye.
Advanced layout options: a good form builder will offer advanced layout options such as the segmentation of form parts or display in one or multiple columns.
The ability to create several sections in the document: the goal of this feature is twofold: first, to clarify the presentation, and second, to secure a part of the form with access rights.
Notes exchange capability: this option allows you to create a communication system between the different actors involved in this form.
Now that we've explored how to select an effective form builder, let's move to the next question: where exactly are the data collected by these forms stored and how to ensure their security and accessibility?
4) Where are my forms stored?
At AirProcess, your forms will be stored securely on our servers.
By logging into your user space, you will be able to quickly access your forms, use them and/or modify them.
You now know where your forms are stored and how to access them, so let's explore together how to fully leverage a form builder by using it effectively.
5) How to use a form builder?
The video below shows you how to use the form builder integrated into AirProcess.
You will learn how to access this form designer and master all its features.
Also, you will be surprised by the number of advanced features available in this application, as well as by its ease of use.
Moreover, in the application, you always work in context and changes are applied immediately.
This allows you to quickly see the changes you have made and whether the form's presentation suits you.
https://www.youtube.com/embed/T992n1m_bII?start=7&feature=oembed
FAQ
1) What is the role of a form?
A form is an essential element in the database, designed to provide an interactive user interface.
Its main function is to facilitate data entry and modification by users.
As a bridge between the user and the database, the form simplifies data entry, making the process more intuitive and less error-prone.
2) What is the difference between a form and a questionnaire?
a) The form is a data collection tool
Main function: a form is a tool designed to ask questions and collect answers, often used in contexts such as registrations, surveys, or data collection.
It is typically structured to obtain precise information and may include fields such as name, email address, checkbox choices, etc.
b) The questionnaire is an assessment instrument
Objective and mechanism: unlike a form, a questionnaire is often used in an evaluation or research context.
It includes questions whose answers are generally known or expected by the designer.
A questionnaire can include a scoring system to evaluate correct answers, making it ideal for quizzes, tests, or research surveys.