Are you wondering about the revolution brought by digital visual management in the contemporary professional world?
Well, you’re in the right place — AirProcess summarizes it for you!
Let’s decode this fascinating universe together.
Digital visual management represents a major advance in business management.
It skillfully merges technology and management strategies, using intuitive digital tools to break down and present complex information.
This practice promotes effective communication, rapid decision-making and strengthens team engagement.
In this detailed article, you will discover :
- The fundamental principles of digital visual management, which rely on precision and real-time updating of data.
- The tangible benefits for businesses, such as improved communication, informed decision-making, and a significant increase in productivity.
- Concrete examples of application across different sectors, demonstrating the positive impact of this approach on various fields of activity.
- The crucial role of managers and teams in the successful integration of digital visual management.
After reading this article, you will not only be informed about the ins and outs of digital visual management, but also be able to apply this knowledge to transform the working dynamics within your own company.
Let’s move forward without delay, and dive into the details of this revolutionary method!
1. Understanding digital visual management
Digital visual management is a key evolution in how companies orchestrate communication, project management and performance tracking within their teams.
At the crossroads between technology and operational management, it relies on the use of digital visual media to present complex data in an intuitive and accessible way.
Thanks to interactive dashboards, dynamic charts and real-time performance indicators, digital visual management makes information not only more readable but also constantly up to date, thus meeting teams’ precise needs for decision-making and strategy adjustment.
By emphasizing clarity, accuracy and relevance of shared information, this approach fosters a better understanding of issues, more effective communication and, ultimately, a notable improvement in productivity and employee engagement.
1.1. Definition and key principles
Digital visual management revolutionizes the way information and data are communicated within companies.
Fundamentally, it is a strategy that uses digital tools to visualize performance data, tasks, projects and key indicators in a clear and accessible manner.
The key principles of this approach include accuracy, real-time updating and readability of shared information.
By converting raw data into graphic elements such as histograms, curves and gauges, and using intuitive color codes, digital visual management facilitates immediate understanding and informed decision-making.
Furthermore, the dynamic display of these indicators, enriched directly by data from management software and field observations, ensures that the entire team has access to accurate and current information, thereby promoting better collaboration and increased efficiency.
1.2. The benefits of digital visual management
Digital visual management offers a multitude of essential benefits for the evolution and efficiency of modern businesses.
First, it facilitates instant and clear communication, allowing all team members to quickly understand objectives, performance and expectations.
This reduces misunderstandings and optimizes the time spent on task execution.
Second, it improves decision-making through real-time visualization of data and performance indicators, enabling rapid and informed adjustments.
Third, it increases team engagement by making objectives more visible and recognizing successes, which boosts motivation and job satisfaction.
Finally, digital visual management enables better resource management by identifying bottlenecks and optimizing workflows, leading to significant improvements in productivity and operational efficiency.
By integrating these advantages, companies can not only improve their overall performance but also accelerate their digital transformation, placing people at the heart of their processes.
1.3. Examples of application in companies
Digital visual management finds varied and impactful applications in the business world, spanning different sectors and organization sizes.
For example, in industry, dynamic display boards allow operators to view production indicators in real time, thus improving responsiveness and operational efficiency.
In IT services, interactive dashboards facilitate the tracking of incidents and requests, promoting rapid resolution and better allocation of resources.
Project management teams, meanwhile, take advantage of digital platforms to visualize project progress, share clear objectives and stimulate collaboration.
These examples illustrate how digital visual management becomes a pillar for companies seeking agility, continuous improvement and team engagement.
2. The players in digital visual management
At the heart of digital visual management, the stakeholders play crucial roles to ensure its effectiveness and successful integration within the company.
The involved, varied and multidisciplinary teams range from field operators to senior executives, each contributing to the digital transformation effort.
Managers and leaders, for their part, are the catalysts of this evolution, providing the vision and strategy necessary to guide their teams through change.
They facilitate communication, encourage the adoption of new technologies and ensure that objectives are met.
In summary, the success of digital visual management relies on close collaboration between all hierarchical levels of the company, proving that the union of skills and perspectives is essential to navigate the digital age.
2.1. The teams involved
At the heart of digital visual management, teams across the organization play a leading role, transcending traditional departmental boundaries.
Whether it’s operators on the shop floor in workshops and warehouses, project management teams in offices, or support services such as IT and human resources, each member is involved and benefits from the transparency and instant access to information that this approach enables.
Managers and leaders facilitate the integration and effectiveness of these tools by encouraging active participation, upward information flow and adoption of data-driven decisions.
This collaborative approach ensures that all levels of the company are aligned and engaged in a common objective, thus reinforcing team autonomy and their ability to react quickly to changes.
2.2. The role of managers and leaders
At the heart of digital visual management, managers and leaders play a pivotal role by embodying change and promoting a culture of transparency and engagement.
They are the catalysts for the adoption of visual management tools and practices, ensuring that information is not only accessible but also actionable by all team members.
By providing updated and relevant data, they empower their teams to make informed decisions quickly, thereby strengthening the company’s agility and responsiveness to operational challenges.
Moreover, through their direct involvement in the development and updating of digital dashboards, managers and leaders demonstrate the importance of these tools within the company’s overall strategy, thereby encouraging a culture of sharing and continuous improvement.
3. Key moments to use digital visual management
Digital visual management finds application at various key moments within organizations, transforming how information is shared and absorbed by teams.
During team meetings, notably Short Interval Animations (AIC), it allows production data and objectives to be presented clearly and succinctly, promoting fast and informed decision-making.
In daily project and task tracking, it offers real-time visibility on progress and highlights potential anomalies to address.
In incident management situations, digital visual management becomes a decisive tool by providing updated information that enables a quick and appropriate response.
And it is precisely in these types of situations that AirProcess can help you, via its workflow system where you can clearly see the status of each incident, as well as — for example — incidents that are falling behind in their resolution.
These moments, crucial for organizational efficiency and responsiveness, illustrate the importance of digital visual management in optimizing decision-making processes and collaboration within companies.
To better understand the importance of having the right tool at the right time, we invite you to view our incident management demonstration video.
https://www.youtube.com/embed/tpdPXe0-xGs?feature=oembed
3.1. During team meetings (AIC)
Team meetings, or Short Interval Animations (AIC), are a key moment in implementing digital visual management within companies.
They bring teams together regularly, often at the start of a shift, for quick and effective information sharing.
Thanks to the use of digital dashboards, these meetings become real levers for action and decision-making.
Information presented visually and updated in real time facilitates understanding of issues and performance.
This ritual thus encourages informed decision-making, better responsiveness to incidents and a strengthened collaboration dynamic.
By contributing during AICs, digital visual management helps create a work environment where information is not only shared transparently but also used as a strategic tool for the continuous improvement of processes and team engagement.
3.2. For tracking projects and daily tasks
In the context of tracking projects and daily tasks, digital visual management proves to be an indispensable tool for teams.
This approach allows real-time visualization of project progress, upcoming deadlines, and quickly identifying potential bottlenecks or delays in deliverables.
Thanks to interactive dashboards and clearly defined performance indicators, teams have an overview of ongoing projects, facilitating task prioritization and efficient resource allocation.
This tool also promotes transparency and alignment within teams, as each member has access to the same information and can contribute up to date.
Adopting digital visual management for tracking projects and daily tasks therefore boosts productivity and supports a culture of accountability and collective engagement.
3.3. In incident management and decision-making
Incident management and decision-making are critical moments within any company, where speed and accuracy of information are essential.
Digital visual management proves to be an indispensable tool in these contexts, enabling instant visualization of critical data via dynamic dashboards and clearly defined performance indicators.
This not only facilitates rapid response to incidents by providing a clear overview of the situation, but also supports informed decision-making by highlighting trends, recurring issues and opportunities for improvement.
By integrating real-time data, digital visual management equips managers and teams with the information necessary to effectively address operational and strategic challenges, thereby strengthening the company’s resilience and agility.
4. Deploying digital visual management in the company
Implementing digital visual management within a company transcends the physical boundaries of traditional workspaces, extending from workshops and warehouses to the offices of support functions and project management rooms.
In the field, operators benefit from real-time access to critical data, which enhances their autonomy and ability to react proactively.
In office environments, project teams and support functions gain from interactive visualizations for better coordination and effective task tracking.
Digital visual management thus becomes a vector of unification and optimization, offering a coherent and updated overview of activity, essential to the company’s overall agility and operational efficiency.
4.1. On the ground: workshops, warehouses and production lines
Implementing digital visual management in workshops, warehouses and production lines represents a major turning point in the daily operation of these environments.
Indeed, thanks to the dynamic display of performance indicators directly on the ground, operational teams gain instant visibility of the key data of their activity.
This not only allows them to detect anomalies quickly and react accordingly, but also to continuously optimize production flows.
Digital display boards, fed in real time by ERP, MES systems or any other relevant data source, thus become indispensable tools for managing activity.
They promote better coordination among different actors, strengthen operators’ autonomy through easier decision-making and contribute to the establishment of a more responsive and adaptive work environment.
This deployment of digital visual management on the ground fits perfectly into the digital transformation approach of industrial companies, marking a significant shift toward more modern and efficient management practices.
4.2. In offices: for support functions and project management
Beyond workshops and production lines, digital visual management proves equally essential in office environments, particularly for support functions and project management.
In these contexts, it facilitates real-time visualization of progress, available resources and critical deadlines, thus enabling better coordination between teams and faster, more informed decision-making.
Digital visual management tools, such as interactive dashboards and wallboards, become central elements of internal communication, transforming complex data into information that is accessible and understandable at all levels of the organization.
This approach fosters a culture of transparency and efficiency, where every team member — whether responsible for IT maintenance, customer relations or project delivery — can access relevant information and contribute more actively to collective success.
5. The benefits of digital visual management for the company
Digital visual management transforms how companies communicate, cooperate and make decisions.
By making data and performance indicators visually accessible and understandable in real time, it promotes better communication and collaboration within teams, whether on-site or remote.
This transparency and clarity help optimize processes, quickly identify areas for improvement, and implement effective corrective actions, thereby producing notable productivity gains.
In addition, digital visual management strengthens employee engagement and autonomy by enabling them to understand the impact of their work on the company’s overall objectives, and by involving them more in decision-making processes.
Ultimately, by embedding its practices in digital, the company equips itself with a powerful lever to accelerate its digital transformation, improve its competitiveness and increase satisfaction among its customers and employees.
5.1. Improved communication and collaboration
Integrating digital visual management into company processes significantly contributes to improved communication and collaboration between teams.
By making data and performance indicators visually accessible and understandable to all, this approach helps overcome barriers of complexity and misunderstanding.
Dynamic and interactive dashboards promote a shared understanding of objectives and issues, thus facilitating collective decision-making and real-time problem solving.
Moreover, digital visual management stimulates employee engagement by offering them a clear view of the impact of their work on company results, thereby reinforcing a sense of belonging and team dynamics.
5.2. Process optimization and productivity gains
Process optimization and productivity gains are major assets of digital visual management.
By transforming complex data into simple, understandable visual indicators, this approach allows teams to quickly identify areas of efficiency and those needing improvement.
Real-time updating of information ensures that all team members have the most current data, facilitating rapid and informed decision-making.
Consequently, companies observe a significant reduction in production lead times and an increase in quality, leading to greater customer satisfaction and improved competitiveness in the market.
Furthermore, by making objectives and performance transparent, digital visual management stimulates employee engagement, encouraging them to actively participate in the continuous improvement of processes.
5.3. Strengthening team engagement and autonomy
Digital visual management plays a crucial role in strengthening team engagement and autonomy within companies.
By enabling clear and instant visualization of data and performance, it encourages employees to become aware of their direct contribution to shared objectives.
This transparency reinforces the sense of belonging and motivates teams to become more involved in their work.
Moreover, by facilitating access to relevant information, digital visual management allows employees to make informed decisions autonomously, without having to wait for hierarchical directives.
This results in accelerated decision-making processes and greater responsiveness to contingencies, thereby contributing to the overall optimization of company performance.
In short, adopting digital visual management is a powerful lever to energize teams, making them more responsible, engaged and capable of successfully managing their daily activity.
Conclusion
At the end of this article on digital visual management, let us recall its essential aspects.
This method revolutionizes communication and project management in companies, combining advanced technologies and operational management principles.
With tools like interactive dashboards and dynamic charts, it transforms complex data into clear and accessible information.
The benefits are multiple :
- effective communication,
- informed decision-making,
- increased team engagement
- and process optimization.
In the current context of digital transformation, digital visual management presents itself as a suitable response to the challenges of modern companies.
It meets the demands for agility, flexibility and operational efficiency.
Whether in industry, IT services or project management, its application demonstrates an ability to improve responsiveness and team engagement.
If this article has sparked your interest in digital visual management, we encourage you to explore our site further.
You will find supplementary resources to deepen your knowledge and discover practical tools.
FAQ
What is the interest of visual management?
Digital visual management, at the heart of agile management and digital transformation, plays a pivotal role in modern companies.
By combining technology and operational management practices, it uses digital tools, such as interactive dashboards and dynamic charts, to present complex data in an intuitive way.
This method strengthens clarity, accuracy and relevance of information, thereby improving teams’ understanding, communication and productivity.
By enabling real-time visualization of performance and progress, digital visual management facilitates rapid and informed decision-making.
This results in instant and clear communication within teams, reducing misunderstandings and optimizing work time.
By making objectives more visible and recognizing achievements, it also increases employee engagement and satisfaction.
Applications of digital visual management vary, from display boards in production to dashboards for IT projects, thus promoting agile management and effective collaboration.
This approach, by placing people at the center of processes and supporting self-organization, makes companies more responsive and adaptable, contributing significantly to their digital transformation.
In short, digital visual management is essential to navigate the digital era, offering flexibility, responsiveness and a better collaborative experience, while accelerating the company’s agility and continuous improvement.
How to implement visual management?
To establish effective visual management in your organization, a few key steps should be followed.
First, understand the specific needs of your teams.
Use adaptable agile methodologies to ensure a smooth transition.
Then choose the right digital tools, such as AirProcess, which offers dashboards to visualize tasks and project progress.
These tools should be intuitive and collaborative, allowing easy updating of information.
Next, involve all team members, from the project manager to the operational staff, in the development of these dashboards.
Collective engagement is crucial for agile management and effectiveness.
Ensure you train all employees on using these tools and on the principles of lean management and the agile methodology.
The idea is to create an environment where collective intelligence prevails for better productivity.
Finally, ensure regular updating and dynamic management of the dashboards.
The goal is to keep a constant eye on project progress, thus promoting operational responsiveness and continuous improvement.
Don’t forget to measure and analyze performance to refine your approach.
With these practices, you will establish a visual management system that transforms not only project management but also your company’s organizational culture.
How to create an Obeya?
To create an Obeya, a collaborative and visual workspace, start by clearly defining the project objectives.
The Obeya, rooted in Lean management and agility principles, is a room where key project information is displayed for optimal visibility.
Make sure this space is accessible to all team members and organize it to reflect the different phases of the project: planning, progress, performance indicators, etc.
Use visual tools such as Kanban boards, Timeline diagrams, or agile methodologies like Scrum to display sprints and iterative cycles.
Integrating digital technologies, like interactive boards or SaaS solutions, can enrich the Obeya experience by enabling real-time updates and remote interaction for decentralized teams.
Encourage a culture of transparency and open communication.
The Obeya is not just a management tool, but an environment that fosters teamwork, collective intelligence and operational responsiveness.
Regular meetings in this space should serve to assess progress, solve problems and adapt strategies as needed.
Thus, the Obeya becomes a dynamic lever to manage your projects, boost team engagement and effectively drive change.
What is the goal of visual communication?
The primary goal of visual communication, especially in the context of digital visual management, is to clarify and simplify the transmission of complex information.
This is done through the use of visual tools and methods such as diagrams, interactive dashboards, and Kanban systems.
These techniques aim to improve agility and productivity by making data more accessible and understandable.
In agile project management or digital change management, visual communication facilitates quick and effective understanding of objectives, project progress, and development iterations.
It strengthens collaborative work and collective intelligence by enabling all stakeholders, from project managers to operational teams, to clearly visualize the state of progress and the challenges to be addressed.
Adopting these practices in a digital environment transforms how teams interact and collaborate, fostering an agile, responsive company culture oriented toward continuous improvement.
Thus, visual communication is a strategic lever in companies’ digitalization, contributing to better project management, increased customer satisfaction, and strengthened competitiveness in the market.